Holiday Party Checklist

4-6 Weeks Before the Event (i.e., NOW!)
o Scout locations and get prices
o Send an email to the group to try and determine the most convenient date
o Select a theme, if any, for the party
o Send a “save the date” email/Evite so that everyone can mark their calendars
o For the party at your home: purchase decorations

2-3 Weeks Before the Event
o Track your RSVP to get an idea of head count
o Decide on any skits or activities for the event
o Plan the menu
o Nail down your helpers for the night of the event
o Party at your home: Prepare any food that can be frozen, purchase any non-perishable items such as candy, candles, etc.

One Week Before the Event
o Call to confirm the site and give an idea of final headcount
o Make a list of any final “to-do’s”
o Make any purchases for the event
o Delegate responsibilities to your helpers
o Party at your home: Prepare any food that can remain refrigerated, purchase beverages

2-3 Days Before the Event
o Send a reminder email/Evite to guests
o Check in with helpers to make sure they are on board
o Party at your home: Buy any fresh food required, clean the house

The Day of the Event
o Arrive at the site at least an hour early to confirm final details
o Party at your home: prepare last minute food & beverages, start the music
o Do any decorating, sound/music preparation
o Be sure to bring your camera
o Have a pre-party beverage as a reward for you hard work and then relax and have fun!

November 4, 2002
Want to Sponsor The Harbus?

You can sponsor the Harbus website to reach the Harvard Community. Learn more.


We are addicted to WordPress development and provide Easy to using & Shine Looking themes selling on ThemeForest.

Tel : (000) 456-7890
Email :